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Implement and utilize an asset management and inventory system
An asset management program’s success will be driven by the inventory tools and processes in place to track assets from cradle to grave Cheap David Justice Jersey , or in other words from the time of an asset’s implementation until the asset is recycled or liquidated. The inventory management system should be utilized to document when an asset is disposed of, its final destination (vendor and asset status), and what administrator or manager signed off on the disposition.

Having robust asset management data that includes model numbers, serial numbers, and other attributes and specifications of equipment also allows an organization to bid out an asset disposal contract more effectively and for more competitive returns.

2.Track and maintain documentation of disposition and data destruction of assets
Asset management disposition data should be reconciled with the data provided by a firm’s disposal vendor. These inventory reports, settlements, and certifications of destruction and proper handling should be maintained in accessible formats.

The most sophisticated asset disposal programs utilize integration with a disposal vendor’s asset management software in order to confirm and document the disposition of an asset. In the case of a full integration an asset management team can mark an item as shipped or disposed of and track the receiving Cheap Chipper Jones Jersey , processing, sale, or recycling of the asset.

3. Sign a formal agreement with an IT asset disposition vendor or managed service provider
Take the steps to put an agreement in place with an IT asset disposal provider that documents your firm’s due diligence, understanding, and expectations of the vendor and performance milestones of the disposition program.

A standard Master Service Agreement (MSA) should include the following:

Data security and privacy policies (including process for disclosure of potential exposures)
Commitment to environmental recycling controls and compliant waste management

Insurance coverage

Overview of service levels, process, financial obligations Cheap Bob Uecker Jersey , reporting and billing standards

4. Develop a data destruction process driven by NIST 800-88 Guidelines for Media Sanitization
If you’re unfamiliar with NIST 800-88 you can learn more from this introduction blog entry.

Developing a data destruction program to the best practices outlined by NIST 800-88 will ensure end of life data security as well as develop a process to maintain audit ready documents that are necessary to validate a firm’s data privacy compliance.

A program following the NIST 800-88 method will identify risk, categorize media, select effective eradication methods,